HR & Hiring

Girard's HR platform manages the complete hiring lifecycle - from job postings and applications to AI-powered interviews and employee onboarding. Streamline your recruiting process with automation and AI.

Overview

The HR Platform provides:

• Job Management - Create, publish, and manage job postings
• Applicant Tracking - ATS with pipeline management
• AI Interviews - Automated screening interviews
• Assessment Scoring - AI-powered candidate evaluation
• Onboarding Workflows - Automated employee onboarding
• Document Management - Offer letters, contracts, compliance docs
• Integrations - Background checks, e-signatures, payroll

Getting Started

Access HR features from the dashboard:

• HR Dashboard - /hr
• Jobs - /hr/jobs
• Applications - /hr/applications
• Interviews - /hr/interviews
• Onboarding - /hr/onboarding

Job Management

Creating Job Postings

1. Navigate to HR > Jobs
2. Click New Job
3. Fill in job details:
   • Title, department, location
   • Job description and requirements
   • Compensation range
   • Benefits and perks

Job Configuration

job:
  title: "Senior Software Engineer"
  department: "Engineering"
  location: "San Francisco, CA"
  type: full_time  # full_time, part_time, contract, internship
  remote: hybrid   # onsite, remote, hybrid

  description: |
    We're looking for a Senior Software Engineer to join our team...

  requirements:
    - "5+ years of software development experience"
    - "Proficiency in TypeScript and React"
    - "Experience with distributed systems"

  nice_to_have:
    - "Experience with AI/ML"
    - "Open source contributions"

  compensation:
    min: 180000
    max: 250000
    currency: USD
    equity: true

  benefits:
    - "Unlimited PTO"
    - "Health/dental/vision"
    - "401k matching"
    - "Learning budget"

Job Board Distribution

Automatically post to multiple job boards:

• LinkedIn Jobs
• Indeed
• Glassdoor
• AngelList
• Your careers page

Applicant Tracking

Application Pipeline

Customize your hiring pipeline:

pipeline:
  stages:
    - name: "Applied"
      auto_advance: false
    - name: "Screening"
      auto_advance: true
      trigger: ai_interview_complete
    - name: "Phone Interview"
      auto_advance: false
    - name: "Technical Interview"
      auto_advance: false
    - name: "Onsite"
      auto_advance: false
    - name: "Offer"
      auto_advance: false
    - name: "Hired"
      final: true

Application Scoring

AI automatically scores applications:

scoring:
  weights:
    experience_match: 30
    skills_match: 25
    education: 15
    resume_quality: 15
    cover_letter: 15

  skills_keywords:
    required: ["TypeScript", "React", "Node.js"]
    preferred: ["PostgreSQL", "AWS", "Docker"]

  experience_requirements:
    min_years: 5
    relevant_titles: ["Software Engineer", "Developer"]

AI Interviews

Automated Screening

Deploy AI interviewers for initial screening:

1. Navigate to HR > Interviews
2. Configure interview template
3. Enable for job postings
4. Candidates receive interview link

Interview Configuration

ai_interview:
  type: screening
  duration: 20  # minutes
  model: gemini-2.0-flash

  introduction: |
    Hi! I'm the AI interviewer for {{company}}.
    I'll ask you a few questions about your background
    and experience. This should take about 20 minutes.

  questions:
    - category: experience
      question: "Tell me about your most challenging project."
      follow_ups: 2
      evaluation_criteria:
        - "Technical complexity"
        - "Problem-solving approach"
        - "Collaboration"

    - category: technical
      question: "How would you design a real-time notification system?"
      follow_ups: 3
      evaluation_criteria:
        - "System design knowledge"
        - "Scalability considerations"
        - "Trade-off analysis"

    - category: behavioral
      question: "Describe a time you disagreed with a team decision."
      follow_ups: 2
      evaluation_criteria:
        - "Communication skills"
        - "Conflict resolution"
        - "Professionalism"

  closing: |
    Thank you for your time! We'll review your responses
    and get back to you within 5 business days.

Interview Types

Type	Duration	Purpose
Screening	15-20 min	Initial qualification
Technical	30-45 min	Skills assessment
Behavioral	20-30 min	Culture fit
Case Study	45-60 min	Problem-solving

Transcription & Analysis

All interviews are:

• Recorded (with consent)
• Transcribed with Whisper
• Analyzed for key signals
• Scored against criteria
• Summarized for reviewers

Interview Summary

interview_summary:
  candidate: "Sarah Chen"
  position: "Senior Software Engineer"
  duration: "22 minutes"
  overall_score: 85

  scores:
    experience: 90
    technical: 80
    communication: 88
    culture_fit: 82

  highlights:
    - "Strong system design knowledge"
    - "Led team of 5 engineers"
    - "Scaled system to 10M users"

  concerns:
    - "Limited experience with our tech stack"
    - "Prefers fully remote (we're hybrid)"

  recommendation: "Advance to technical interview"

Assessment Center

Skills Assessments

Create and assign technical assessments:

assessment:
  name: "Full-Stack Challenge"
  type: coding
  duration: 120  # minutes
  proctored: true

  challenges:
    - name: "API Design"
      type: coding
      language: typescript
      description: "Build a REST API for..."
      test_cases: 10
      points: 40

    - name: "React Component"
      type: coding
      language: typescript
      description: "Create a data table component..."
      test_cases: 8
      points: 30

    - name: "System Design"
      type: written
      description: "Design a URL shortener..."
      points: 30

Assessment Scoring

AI evaluates code submissions:

• Code quality and style
• Test case passing
• Performance/efficiency
• Security considerations
• Documentation

Onboarding Workflows

Automated Onboarding

Create comprehensive onboarding flows:

onboarding_workflow:
  name: "Engineering Onboarding"
  duration: 30  # days

  pre_start:
    - task: "Send welcome email"
      timing: 7d_before
      template: "welcome_email"

    - task: "Equipment order"
      timing: 14d_before
      assignee: IT

    - task: "Account provisioning"
      timing: 3d_before
      assignee: IT
      accounts:
        - Slack
        - GitHub
        - Google Workspace
        - AWS

  day_1:
    - task: "Welcome meeting"
      time: "09:00"
      with: manager

    - task: "IT setup"
      time: "10:00"
      with: IT

    - task: "Team lunch"
      time: "12:00"
      with: team

    - task: "HR paperwork"
      time: "14:00"
      documents:
        - I-9
        - W-4
        - Direct deposit
        - Benefits enrollment

  week_1:
    - task: "Complete security training"
      deadline: day_3

    - task: "Review codebase"
      deadline: day_5

    - task: "First PR"
      deadline: day_5

  month_1:
    - task: "30-day check-in"
      timing: day_30
      with: manager

Document Collection

Collect required documents:

• ID verification (Persona integration)
• Background checks (Checkr integration)
• E-signatures (DocuSign integration)
• Tax documents (W-4, I-9)

Onboarding Portal

Public portal for new hires:

• Welcome message and company info
• Document upload
• Training materials
• Team directory
• FAQ and resources

Compliance & Background Checks

ID Verification

Persona integration for identity verification:

• Government ID upload
• Facial recognition
• Document authentication
• Real-time verification

Background Checks

Checkr integration for background screening:

• Criminal history
• Employment verification
• Education verification
• Motor vehicle records
• Drug screening

E-Signatures

DocuSign integration for paperwork:

• Offer letters
• Employment contracts
• NDAs
• Benefits enrollment
• Policy acknowledgments

Analytics & Reporting

Hiring Metrics

Track key recruiting metrics:

Metric	Description
Time to Hire	Days from posting to offer
Cost per Hire	Total recruiting costs
Source Quality	Best application sources
Pipeline Velocity	Speed through stages
Offer Acceptance	% of offers accepted
Interview Scores	Average candidate quality

Diversity Analytics

Track diversity metrics:

• Application demographics
• Pipeline representation
• Hiring outcomes
• Retention rates

Integrations

HRIS Systems

• Workday
• BambooHR
• Gusto
• Rippling

Background Check Providers

• Checkr
• Sterling
• HireRight

Scheduling

• Calendly
• Google Calendar
• Outlook

Communication

• Slack
• Email
• SMS

API Reference

Create Job

POST /api/v1/hr/jobs
{
  "title": "Senior Software Engineer",
  "department": "Engineering",
  "location": "San Francisco, CA",
  "type": "full_time",
  "description": "...",
  "requirements": ["..."]
}

Submit Application

POST /api/v1/hr/applications
{
  "jobId": "job_123",
  "candidate": {
    "name": "John Doe",
    "email": "john@example.com",
    "phone": "+1-555-0123",
    "resume": "base64_encoded_pdf"
  }
}

Start AI Interview

POST /api/v1/hr/interviews
{
  "applicationId": "app_123",
  "templateId": "template_456",
  "sendEmail": true
}

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